The digital transformation of companies is a process that has lasted for about twenty years, however, the exponential technological growth that we are experiencing opens up to a scenario: is the idea of an office without paper documents really possible?
A Premise: Digital Transformation
Our analysis must necessarily take a step back to understand where this drive for constant growth comes from.
The digital transformation in a company 's every process that takes advantage of new technologies to make substantial changes in terms of devices and instruments, culture, operations and workflows.
Companies are - or should be - always prone to digital transformation, since the search for new models and processes has two fundamental and opposing objectives, like two sides of the same coin: the generation of new value and survival.
Where is the value for a company
Digital transformation generates value because it acts on processes that return an immediate economic profit. Consider, for example, a corporate infrastructure where the administrative department can manage accounting data flows or where the IT department can monitor the status of the entire fleet of machines to intervene promptly on device interruptions.
In the specific case, the advantages lie in faster and cheaper processes, reduction of workload and maintenance costs.
At the same time, digital transformation also determines the survival of a company, as it allows it to be competitive on a market of companies that are in turn transforming the way they work.
Today's digital transformation
Only a few years ago, digital transformation referred to the dematerialization of data from a paper format to a digital format and to document management through software. The square meters of warehouses and warehouses have thus transformed over time into gigabytes of data.
It is a transition that is still ongoing and will be a matter of debate for a long time. There are some critical issues that have only recently been addressed. Indeed, if the company data is digital, it is necessary:
On an IT level, improving security systems on IT infrastructure
at the legislative level, regulating the processing of data with ad hoc regulations (read GDPR)
at company level, implement document management solutions and train the work team to new procedures
The technology advances at a speed that the company is struggling to follow and that the States are struggling to regulate: it is reasonable to expect the coexistence of paper and digital material for the next 5 years, with a progressive imbalance towards the second type.
And the cloud came ...
Okay, digital archiving has reduced cataloging and document search times and inventory costs. However, hardware storage systems are evolving too!
Do you remember the famous USB storage drive that started circulating in the early 2000s? It had a storage space of 8 megabytes and - believe me - it really felt like a lot. Today you could barely load a couple of high-definition photos.
Here, hardware storage devices are experiencing technological obsolescence and this is why the cloud has literally exploded in the last four years. What issues does the cloud solve?
- Allows synchronization of company data from multiple personal or business devices
- Develops smart working and exponentially increases the potential of mobile work
- Facilitates Back-Up (Recovery) Of Data From Obsolete Devices To Recent Devices
Forecasts: the next digital transformation?
Today the cloud still fails to meet two particular needs. First, companies store huge volumes of valuable information, but they don't have time to analyze the data. And there is a technological stratification in companies, with non-integrated hardware, software and cloud devices, which cannot communicate with each other automatically.
However, investments in research and development by printer device manufacturers are increasingly turning to the integration of cloud solutions.
With what objectives?
Look for solutions that can manage multi-cloud environments, where office machinery can be managed as a single ecosystem, even though they come from different technologies.
Look for solutions that exploit artificial intelligence to fully explore large, complex and varied data. In other words, instead of devoting resources and time to conducting an analysis, the analysis will reach the experts.
And the role of printers and paper
The realistic goal of the next decade is to use "less paper" rather than "delete paper documents".
On the other hand, corporate eco-sustainability is a very topical issue and represents a further factor to the benefit of digital technology.
To date, however, the card represents the only true universal format that the cloud is trying to replace. Behavioral analyzes allow us to imagine that in the future a new balance will be achieved with a clear prevalence of digital.
On the other hand, research and development on multi-function printers suggest that these devices will become true centralists of digital flows, from acquisition to software and cloud integration.
One can imagine an office without paper, but not without printers.
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